Joining Instructions for All First Year Students - 2025/2026
The office of the Academic Registrar takes the opportunity on behalf of Busitema University to congratulate you upon your admission to Busitema University whose
Vision and Motto are “A Center of Academic and Professional Excellence in Science, Technology and Innovation” and “Pursuing Excellence” respectively. Busitema University is a Public University established by Statutory Instrument No.22, 2007 enacted by Parliament on10th May, 2007. The University is a multi-campus model within seven campuses in the following locations:
The Main Campus: Located at Busitema, formerly the National College of Agricultural Mechanization, along Jinja-Tororo highway and hosts the Faculty of Engineering and Technology.
Nagongera Campus: Located along Tororo-Busolwe access road that hosts the Faculty of Science and Education.
Namasagali Campus: Based in Kamuli District at the former Namasagali University for the faculty of Natural Resources and Environmental Science
Arapai Campus: Based at the former Arapai National Agricultural College (in Soroti District) on Moroto road where the faculty of Agriculture and Animal Science is.
Pallisa Campus: Based in Pallisa Town Council for the Faculty of Management Science.
Kaliro Campus(not yet operational):Located at Kaliro National Teachers’ College, Kaliro town.
Mbale Campus: Based at Mbale Regional Referral Hospital in Mbale City hosting the Faculty of Health Sciences.
Admission
The admission process was done according to each applicant's performance and the choices indicated in the application form.
Registration & Enrolment
Enrollment is the first process a student is expected to undertake as soon as he/she arrives at the campus. The registration process has the following component that must be followed by every student.
Enrolment:
- Every student is expected to enroll with the office of the Academic Registrar at the respective campuses by presenting
the original documents of the previous levels of study as evidence of your qualifications. - Every government sponsored student should enroll on the students' portal within the first 2 weeks every semester, for
semester one of 2025/2026 enrolment shall take place from 11th August 2025 to 26th August 2025, failure to do so,
attracts a late enrollment fee of Ugx. 50,000.
Registration.
- All government sponsored students must register within the first two weeks from the official date of physical reporting, starting from nth to 26th August 2025.Those who will not register by 26tb August 2025 shall be subjected to a late registration fee of Ugx. 50,000 up to the fourth week (9th September 2025) from the official date of reporting and there
after the places will be given to other deserving candidates. - Registration for privately sponsored students: All private students should register within 10 weeks from 11th August 2025 to 20th October 2025 and thereafter they will be charged a late registration fee of Ugx. 50,000.
- All first year students (Government & Private) are required to register with the Dean of Students within the first two weeks from the beginning of the semester.
Fees payment
Every student shall be expected to pay all university dues before registration as indicated in the attachment. Please note: All students (both government and private sponsored) are required to pay Shs.20,000 excluding bank charges to National Council for Higher Education at the beginning of each academic year: Evidence of Payment shall be required at any one time on programme.
Admissions ceremony
There shall be an admissions ceremony that shall be condu~ted by the Vice Chancellor in which all students shall be formally admitted to the University. The program for this ceremony shall be availed to all students at their respective campuses after reporting. AU students are required to access the University Hand book at www.busitema.ac.ug read and take time to understand it. Registrar shall be available to help each student comprehend the content there in whenever they need help.
Orientation
Orientation shall take one week at respective faculties starting Monday, 11thAugust 2025 to Friday, 15th August 2025. New students should report to the office of the Campus Registrar in their respective faculties to enroll and access the orientation programme.
ALL STUDENTS MUST ENSURE THAT THEY PREPARE THEIR REGISTRATION DOCUMENTS AND PRESENT THEMSELVES TO THE OFFICE OF THE ACADEMIC REGISTRAR AT THEIR FACULTIES IN THE FIRST TWO WEEKS AFTER REPORTING
Change of programme:
Since selection for specific Programmes was made according to each candidate's performance and order of programme choices, taking into account the available subject combinations and time-table limitations, there is normally little need to change the programme or subject. However, some places become vacant when some of the students admitted do not take up the offers. Such places are filled through the change of programme 1 subjects.
- Students who wish to change programmes 1subjects need to first of all register according to the registration time-table for the programmes and subjects (where applicable) to which they have originally been admitted to.
- Each student who may wish to change hislher programmel subject is required to pay an application fee of20,000/= using the payment portal. The link shall be accessible in the Faculty Registrar office. The change of programme Isubject forms will be downloaded from www.busitema.ac.ug and submitted online within the first 2 (two) weeks of the first semester.
Study requirements:
Lectures will begin on 18th August 2025 including DEP & BEP
All students are required to attend all prescribed classes (including lectures, practical classes, demonstrations, seminars and tutorials). A student who misses more than 20% of the class sessions may be excluded from examinations.
A student who reports to class after 15 minutes from the time a class session is supposed to start shall not be allowed to attend.